Understanding GDPR & Privacy
This page will guide you through our GDPR and privacy practices. We value your privacy and aim to keep your information safe. Here, you’ll find details on how we collect, use, and protect your data, ensuring a transparent experience for everyone.
Understanding GDPR & Privacy Policies
Your privacy matters to us. We’re committed to protecting your data. Here are the key aspects of our GDPR and privacy policies that keep your information safe:
- Transparency in data usage
- Freedom to access and modify your personal data
- Clear consent processes
- Protection of your rights and privacy
Privacy Policy
Saltire FlexSpace Solutions respects your privacy and does not sell, rent or loan any identifiable information collected on this site. We promise to keep your data safe.
Our Privacy Policy
We do not seek to identify individual visitors to our website unless they volunteer their contact details through one of the forms on the site. These forms invite you to submit your contact details and other information about yourself or your organisation. In each case, the purpose for the request is clear and we will distinguish between essential or optional data. Where we collect data, we do so do so on our own behalf only. This makes Saltire FlexSpace Solutions the data controller under the terms of data protection legislation. We will only ever use your data for the purpose you specifically requested.
Legal Compliance
Data protection legislation sets out the legal routes for collecting and processing personal data:
Consent – for example when you opt in to email services
Contractual Obligations – where data is required to complete a contract
Legal Compliance – where the law compels the processing of certain data
Legitimate Interest – where your data is required for legitimate business interests and would be reasonably expected as part of the relationship
Information we Collect
Data Requested Purpose of Processing Lawful Basis
Name, email address and phone number To process your application for a job role or speculative applicationLegitimate interestDesired role, availability and willingness to commuteTo ensure we only contact you about relevant rolesLegitimate interestCV’s and certificatesAre requested to ensure suitability for roles but are optional Legitimate interest, and sometimes legal compliance where specific certification is required for a role
Cookies
Cookies are small text files which are stored on your computer when you visit most websites. We use a number of Google Analytics cookies to better understand visits. This data is anonymous, meaning we cannot identify an individual visitor. This data is used to better understand how people use our website with the aim of providing a better visitor experience.
Retention
Unless you request otherwise, we will follow our standard retention periods for job applications. We will consider speculative applications inactive if we have had no contact with you for a period of two years. If you apply for a specific role we will only process your data in relation to that role and we will hold the applications of unsuccessful candidates for six months after appointment, in order to comply with legal challenges. You can ask us to keep your application for longer, for example in case of future opportunities, and if you do so the retention period for speculative applications of two years will apply.
Your Rights
The right to access – as a data subject, you have the right to request a free copy of information we hold about you. You will need proof of your identity and to complete a Subject Access Request Form which can be requested by emailing info@saltireprojectsolutions.co.uk or calling 07595002170. Your request will be processed within 30 days of receiving your completed form and ID.
The right to fair processing – we have set out above the reasons we collect and use the personal data you provide plus the retention periods we will apply.
The right to correct personal data – we appreciate your circumstances may change. You can have your data amended by emailing info@saltireprojectsolutions.co.uk or calling 07595002170.
The right to delete your data – you can ask us to remove your information by emailing info@saltireprojectsolutions.co.uk or calling 07595002170.
In addition we will not make any decisions wholly via automated processes. We believe the human touch is needed in recruitment.
How To Contact Us
We hope this Privacy Statement gives you the information you need regarding how we process your information. If you have any further questions please get in touch by emailing info@saltireprojectsolutions.co.uk or calling 07595002170.
This statement is regularly reviewed. Please check in from time to time to keep up to date. Last updated – June 2026
You have the right to know what personal data we hold about you. This means you can request copies of your information and understand how we use it. If you’d like to see your data, just ask and we’ll be happy to help.
If you believe any information we have is wrong, you can ask us to correct it. It’s important to keep your data accurate, and we’re here to support you through that process.
You have the right to ask us to delete your personal data if you no longer want us to use it. If this applies to you, just reach out and we’ll help you with the steps needed to get it done.
You can ask us to limit how we use your data. This means we can keep it, but not actively use it. If you want to know more about how this works, please feel free to ask.
You have the right to request the transfer of your personal data to another service. Just let us know what you need, and we can provide the data in a format that works for you.
If you wish to object to our use of your data, you can do so anytime. Your preferences matter to us, so just let us know and we’ll respect your choice.
Get in Touch with Us
Ways to Reach Us
- Call Us: +44 7595002170
- Email: info@saltireprojectsolutions.co.uk